Building Services Administrator
- Apr 8
- 3 min read
Updated: Apr 9
ASSIST Building & Maintenance Team.
Part-time; 24 hours per week.
About us
Belong Blue Mountains is a community based organisation committed to strengthening wellbeing, connection and resilience across the Blue Mountains community. Through a diverse range of programs and services, we support people of all ages to access the services, opportunities and connections they need to thrive.
We are seeking a highly organised and service-focused Building Services Administrator to support the coordination and administration of our Building and Maintenance service, which delivers home modification and building support services to older people and people living with disability in our community.
This is a part-time role (24 hours per week) based in the Blue Mountains.
About the Role
The Building Services Administrator plays an important role in ensuring building and home modification works are coordinated smoothly from referral through to completion.
Working closely with the Building Services Manager, trades staff, Occupational Therapists and contractors, the role supports job coordination, client communication, contractor liaison and financial administration.
You will help ensure works are delivered efficiently, documentation is maintained accurately and funding and compliance requirements are met.
This is a varied and hands-on role that supports the delivery of practical services that improve safety, independence and quality of life for people in our community.
Key Responsibilities:
In this role you will:
Support intake of referrals and establish client and job records in relevant systems
Coordinate the administrative flow of jobs from referral through quotation, approval, scheduling and completion
Communicate with clients, Occupational Therapists, support coordinators and referral agencies regarding works and scheduling
Liaise with subcontractors and assist with obtaining and progressing quotes for works
Coordinate bookings and support job scheduling with contractors and installers
Maintain accurate client files, job records and documentation across relevant systems
Assist with compliance and reporting requirements including My Aged Care, NDIS and service data reporting
Prepare quotations, invoices and other financial documentation related to works
Maintain contractor registers and compliance documentation such as licences and insurances
Provide general administrative support to the Building Services Manager and Assist team
About You
We are looking for someone who is organised, proactive and committed to providing responsive service to clients and stakeholders.
You will bring:
Experience in an administrative, coordination or customer service role
Strong organisational skills with the ability to manage multiple tasks and priorities
High level administrative skills including accurate record keeping and document management
Well developed written and verbal communication skills
Strong computer skills including Microsoft Office and the ability to learn new systems
Ability to liaise professionally with clients, contractors and service providers
A collaborative approach and ability to work both independently and within a team
A commitment to professionalism, confidentiality and high quality service delivery
Experience in building, maintenance, and/or the community services sector will be highly regarded.
Successful applicants will be required to obtain or hold:
National Police Check
Working With Children Check
NDIS Worker Screening Check
Current driver’s licence
What we can offer
Work in a values driven community organisation
Be part of a service that makes a real difference to people’s lives
Supportive and collaborative team environment
Flexible working arrangements
Salary packaging available to increase your take home pay
Opportunities for professional development
Important Information
Please download the full Position Description via the link below
Applications are to be submitted online via the button below
Please ensure your application includes your resume and cover letter addressing each essential criteria separately, as listed in the position description in writing
We welcome people of all backgrounds and identities to apply for this position
NDIS Worker Screening Check will be required prior to commencement
All enquiries will be treated confidentially. Belong Blue Mountains is committed to social justice
principles including EEO.
Contact hrsupport@belongbm.org.au
